Currently, many companies may be preparing for the annual general meeting of shareholders, so we would like to provide some tips on how to hold the meeting as follows:
- The Company must hold an AGM to approve the financial statements within 4 months from the end of the fiscal year and submit the financial statements within 1 month from the date of the meeting (Note: The list of shareholders must be submitted within 15 days from the date of the meeting).
- Directors must hold the AGM to approve the financial statements, appoint auditors, appoint directors as required by law.
- The notice of the meeting must be sent by registered post to all shareholders and announced in the local newspaper at least 7 days before the meeting date.
- Shareholders may attend the meeting by themselves or appoint a proxy to attend the meeting on their behalf by executing a proxy form and affix a 10 Baht stamp duty which shall be place to the chairman of the meeting prior to the start of the meeting.
- Unless otherwise required by the Company’s Articles of Association, the votes at the meeting are counted by way of hands-on. Therefore, all shareholders will have the same vote count unless any attendee asks for a secret vote, which will give shareholders voting rights in accordance with the number of shares they hold.
- In the event that the meeting votes to approve the agenda is required by law to be registered with the registrar (e.g. change, Director Address Objectives, Regulations), the director must register the agenda within the period specified by law.
